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Faculty/Department Vehicles

UNSW vehicles are acquired to support the University’s business in an efficient, flexible, cost-effective and safe manner. All vehicles used by the University are pool vehicles and will be provided under company operating leases which are fully maintained by LeasePlan.

The operating lease for a faculty/department vehicle is based on the criteria of 36 months and 20,000 kilometres are to be estimated on a per annum basis. Under a fully maintained operating lease the residual risk at the end of the lease rests with the lease provider (LeasePlan as the lessor) however penalties can be imposed by the lessor where the vehicle is not returned in a reasonable condition at end of lease.  Employees who are required to use faculty/department vehicles must treat the vehicle with same care and diligence as if the vehicle were owned by UNSW.

Whilst the faculty/department vehicles are not owned by UNSW and thus not subject to capital expenditure financing limits, they are still subject to general capital expenditure guidelines and the appropriate approval process.  All vehicles will be acquired under lease as new vehicles except where vehicles have been identified as surplus to needs.  In this circumstance, UNSW may assign the surplus vehicle to an individual or business unit until the existing lease has expired.

All trailer, boats and selected facility equipment will be purchased and owned by UNSW, through the Fleet Manager on extension 55497, but fleet managed by an external fleet and vehicle management company, LeasePlan.

For any enquiries contact the Fleet Manager on extension 55497 or e.pruze@unsw.edu.au

Find a Caltex Service Station: http://www.nowwhere.com.au/caltex/austlocator/search.aspx

To obtain a quote on a new vehicle you must complete the New Vehicle Quote/Order Form Company Vehicle, avaliable here (.doc file). Forward to the Fleet Manager at e.pruze@unsw.edu.au or fax 9385 4532.

Follow the links for the Fleet Management Policy (.pdf file) and the Acquisition and Management of Faculty/Department Vehicles Procedure(.pdf file)

For the latest and most up to date listings for fuel outlets, maintenance, tyres, windscreen and battery suppliers log on to LeasePlan website and click on Supplier Finder icon – http://www.leaseplan.com.au/home/customers/finder_supplier.htm